- What is DigitalCommons@TMC?
- It is an open-access digital repository, which is a service for the Texas Medical Center community, dedicated to preserving and providing permanent and free access to works authored by TMC scholars and researchers. Selected Texas Medical Center historical materials and publications are also collected here.
- DigitalCommons@TMC is also an open-access e-journal publishing platform. Two long-established e-journals are published here, and a third journal was just launched in 2016.
Yes, you are welcome to deposit your works here, as long as:
- you are or were affiliated with a TMC institution when the work was created,
- the work was created or co-created by you, and you currently own or co-own the copyright
Formats and types of material eligible for deposit include publisher-approved manuscripts (post-prints), published works (subject to your rights to the work), teaching and learning materials, theses and dissertations, capstone projects, student projects, conference papers and posters, self-published e-books, images, scanned documents, and research data.
- A convenient, securely-stored and backed-up copy maintained for the TMC community
- A permanent link to your work
- Open discovery via Google, Google Scholar and other search engines
- Incorporation into the shared index of One1Search, a resource discovery tool used by TMC Library and many other libraries worldwide
- Opportunities to connect with new colleagues and collaborators around the globe
Open access significantly enhances your visibility.
DigitalCommons@TMC is part of a network of nearly 500 active institutional repositories around the world hosted by the same provider. These are easy to explore from the search box- just choose in all repositories. As of mid-2016, the Digital Commons network contained well over two million works of original scholarship, over 250,000 of them in medicine, health and life sciences. Downloads from these disciplines alone total over 36 million to date.
Placing your article, dissertation or thesis here makes it publicly accessible at no cost to you. If you place your dissertation in Dissertations & Theses Global, a service that must be paid for by you or your institution, you still have the right to deposit it in DigitalCommons@TMC, where its accessibility does not depend upon a subscription.
Digital Commons is intended as a freely-accessible archive, but a few works are embargoed at any given time: i.e., access becomes available only after a delay period that is requested by the author or mandated by a publisher.
Access to some, mostly older, dissertations and theses cited here is provided only via a proprietary database; access to those papers is unavoidably limited to users affiliated with TMC academic institutions. Other users can order documents of interest directly from the database provider.
In every other respect, this is an open-access resource. Articles and other works are usually published under the Creative Commons licensing model.
The repository itself is paid for and maintained by The TMC Library. Each participating institution or editorial staff sets its own policies and manages its workflow and content. The Library provides technical support, and is in turn supported by experts at bepress, the software provider. Administrative decisions for the site as a whole are made by the TMC Library, in consultation with participating communities and journal editors, as appropriate.
Copyright Issues, Permissions, and Publisher Policies
- Can I deposit materials I created before being affiliated with a TMC institution?
- Can I withdraw items once they are posted?
- Can I upload a pre-print, post-print or re-print of my journal article?
- What about working papers? A revised one of mine has been accepted for publication in a journal. Can I still add it?
- Can I post related files alongside my article?
Yes, as long as you are still a copyright owner. Please note that what you deposit in DigitalCommons@TMC will remain there for posterity.
Generally speaking, no. If you need to change a previous submission in some way, you may be able to submit a revised version, as long as your school approves it, or if you otherwise have the publication rights. The unrevised version will not be removed from the repository, but it will be hidden from public view. To correct minor errors , it is far preferable to submit an erratum note to accompany your original file, just as you would do with a printed document. If your document inadvertently includes information that compromises someone’s privacy, we can redact that portion (subject to your school’s approval if this is a thesis or dissertation.)
We welcome journal articles at every stage of publication, but please understand that whether this is permissible is determined by the policy of the journal in which it’s published. It is the author’s responsibility to check the journal’s website directly for information about authors’ rights, or look up the publisher or journal policy at the SHERPA/RoMEO site maintained by University of Nottingham. Some journals’ copyright agreements allow authors to post published articles to institutional repositories, but most impose an embargo (delay) on posting them, so that free access does not depress journal sales.
Check your author agreement with the journal. In most cases, this use of the original version of a working paper is unrestricted. You would be well-advised, though, to add a note to the working paper’s cover page, citing the subsequently-published article.
Yes, in fact you will be prompted during the submission process to upload any “Associated Files”. Please be sure that you have secured and documented the necessary permissions before posting accompanying files of any kind or format.
Posting Content - How To's
- How do I add my scholarly content to DigitalCommons@TMC?
- What file formats does the repository accept?
- How do I revise a document that’s already been posted?
- From the My Account page, click Submission Management.
- If your work has been submitted, but not yet posted, look for it under “Pending Submissions”. If posted, click Published Submissions, and select it from the list.
- Click Revise Submission at top left of page. A pop-up form will appear. Enter your changes (no need to re-fill the entire form, just edit the relevant sections) and at the bottom of the page, click Submit. This applies to the metadata, not to the text itself. You can make corrections to the author, title, disciplines and keywords this way. If your paper has been submitted but not yet posted, you may be able to withdraw it and submit a corrected copy. For a dissertation or thesis, you must consult your school and follow their procedure.
- Can I use special formatting and characters? Can I use html to format text in my abstract?
- Can I submit multi-part files?
Normally, content is added via the academic communities that contribute to the repository. The TMC institution with which you are affiliated may be one such group, and it may have sub-groups. Check the repository website for an outline of these communities. Each has submission guidelines for its own content, along with established workflows supporting the submission, approval and upload of materials. The section of the Digital Commons site devoted to your community will include instructions and guidelines for uploading your content. You will need to establish a personal account (click “My Account”) as a first step to submitting your work.
If you belong to an institution in the Texas Medical Center that is not listed, please contact the repository administrator for help.
A variety of file types can be uploaded. For dissertations and theses specifically, Word or PDF files (with or without Optical Character Recognition) are the most-used submission formats. A variety of other formats is also accommodated, including but not limited to Excel documents, images, PowerPoint, audio and video files.
For dissertations and theses that include auxiliary files: the submission process refers to these as associated files. After submitting your main document, you can upload the associated file(s). For the most part, images, charts and tables referenced in your document are better off being integral parts of it, embedded into the text or included in an appendix. Separate associated files, data sets for instance, will appear alongside your document; however, the reader will need to supply the appropriate programs to open these files. Note: Please see the Copyright Issues area for more considerations on associated files.
Yes, Digital Commons software handles special characters and html.
Yes, you can treat very large files, such as book chapters, separately for others’ convenience in downloading. We suggest submitting a single file with all content, and also uploading the chapters or sections singly as “Associated Files.” Using Adobe, you can also do the opposite- combine separate files into a single file.
More questions? Contact us!